PSC W041

Overview

The Product Service Code (PSC) framework is a four-character taxonomy used across U.S. federal procurement systems to classify what the Government buys; PSCs support standardized entry and reporting in systems such as FPDS and SAM and are governed by official PSC guidance and rulemaking. ¹
PSC W041 is the federal reporting code applied to lease or rental transactions for refrigeration, air‑conditioning, and air‑circulating equipment. Agencies and contracting officers assign W041 when the predominant contract line item is an equipment lease or short‑ or long‑term rental of HVAC or refrigerated units; FPDS reporting practice and code definitions guide that assignment. ²

What this PSC covers

• Temporary and portable chillers and modular HVAC rental units. ²
• Lease or rental of refrigerated containers and transportable refrigeration units (reefers). ²
• Commercial and industrial air‑conditioning unit leases (rooftop, packaged units). ²
• Air‑circulating equipment rentals (large fans, blowers, ducting systems). ²
• Short‑term and long‑term equipment lease contracts where equipment ownership remains with the lessor. ²

Related NAICS and PSC codes

See also on G2X: G2X — PSC W041 overview

Typical contract considerations

• Environmental and refrigerant compliance: contracts involving refrigeration or air‑conditioning equipment commonly reference clauses addressing ozone‑depleting substances and refrigerant handling; agencies may require compliance with maintenance, recovery, and disposal rules for refrigerants. ³
• Line‑item and FPDS reporting: when a contract contains multiple items, FPDS reporting guidance requires the PSC entry to reflect the predominant product or service by dollar value; equipment rentals are reported using the PSC element in FPDS. ²
• Scope and inclusions: determine whether maintenance, installation, fuel, transport, or operator services are included as part of the lease/rental line item or are separate line items—each may require distinct PSC/NAICS reporting and clause applicability. ²

Frequently asked questions

• What types of solicitations use PSC W041?
  Solicitations that award leases or rentals of HVAC or refrigeration equipment—examples include temporary chiller rentals, portable HVAC for contingency operations, or refrigerated containers for short‑term storage—are typically coded W041 for FPDS reporting. ²

• Which NAICS codes are commonly paired with PSC W041?
  Agencies commonly pair W041 with NAICS 532490 for equipment rental and leasing; depending on scope, NAICS 221330 may apply when work centers on steam or air‑conditioning supply. ²

• Are maintenance, service, or disposal tasks covered under W041 leases?
  Maintenance and service may be included or procured separately; applicability of FAR clauses addressing maintenance, service, repair, or disposal of refrigeration equipment should be evaluated and inserted where appropriate. ³

• How should the PSC be selected for a contract with multiple line items?
  Select the PSC that best represents the predominant product or service by dollar value for the entire contract action when reporting to FPDS; follow FPDS reporting guidance for line‑item detail and primary PSC selection. ²

Useful resources

• G2X — PSC W041 overview (internal): https://app.g2xchange.com/psc/W041
• FPDS — FPDS Glossary and reporting guidance (Product or Service Code definitions): https://www.fpds.gov/help_V1_1/Glossary.htm
• FAR Part 52 (Solicitation provisions and contract clauses), including clauses applicable to refrigeration equipment: https://www.acquisition.gov/far/part-52

References

1. acquisition.gov — FAC 2005‑83, Federal Acquisition Regulation: Update to Product and Service Codes. https://www.acquisition.gov/reg-change-notice/fac2005-83

2. FPDS — FPDS Glossary, Product or Service Code definitions and FPDS reporting guidance. https://www.fpds.gov/help_V1_1/Glossary.htm

3. acquisition.gov — FAR Part 52 (Solicitation provisions and contract clauses), including clause 52.223‑12 (Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners). https://www.acquisition.gov/far/part-52